Course Instructors in Peoplesoft and GDOCUnits: Academic Technology (All Units) Academic Computing EngineeringLearning Technology
Below is the text of emails being sent to instructors who are asking for GDOC access to courses that have been told they'll be teaching for Fall 20003.
Thank you for your enthusiasm about teaching at Gallaudet using GDOC, Gallaudet's online learning system.
Let me explain the process for how instructors get assigned to courses within the GDOC Blackboard (my.Gallaudet) system.
- Once a dept chooses an instructor for a course, they prepare a PAF (Personnel Action Form) for that person (to arrange payment). This is especially important if the instructor isn't a regular employee. The Personnel Office must enter the person into the Peoplesoft Financials and they cannot do this until the have a PAF for the person.
- Next the dept informs the Registrar of the instructor for the course and that information is entered into Peoplesoft. Note that the Registrar cannot assign the course to a person who is not identified as a regular or part-time employee (or adjunct).
- The next morning after the instructor is assigned, the GDOC system reads the data out of Peoplesoft and assigns the instructor. If the instructor is a new person on campus, GDOC automatically emails them a "Welcome" with their access info. If the instructor is already in GDOC, new access rights are given to the "course shell" for that course. [Note: you can check out the assigned instructors for all Gallaudet courses at http://academic.gallaudet.edu/courseschedule. That list, also, is updated automatically each morning. Course shells for Fall 2003 were created in April and are ready for the assigned instructors.
Please ask that your dept chair to process the appropriate paperwork, so that you are assigned to the correct course. Hopefully, they can do this quickly so the automated processes may work as they are designed. GDOC must rely on official course information and enrollments from Peoplesoft. We understand the importance of your getting access to building your online course materials as soon as possible.
For any questions about GDOC, please send email to GDOC.help@gallaudet.edu. Also, check out http://learntech.gallaudet.edu/staff to find the name of the e-Learning Facilitator assigned to your dept. The e-Learning Facilitator can help you with learning to use the GDOC Blackboard Tools. Please also send questions or access problems to GDOC.help@gallaudet.edu, as a large group of people get that email and typically can respond more quickly than when email is sent to an individual, who may not be available.
Created by Cindy King
03/30/2005 08:46 AM
Last updated by Yoel P Krigsman
03/30/2005 08:46 AM
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